Sell, dispense, receive stock and keep the controlled-drug register in one place. Batches, expiry dates, insurance claim records and VAT are written down as each sale is made, so there is nothing to tally at the end of the month.
Most pharmacies keep stock in a spreadsheet, the controlled-drug register in a notebook, sales on a till that knows about neither, and VAT in a folder. Zameda records all four from the same sale. The number on the screen is the number on the shelf, and nobody tallies the day by hand.
Margin by category, slow-moving items and stock close to expiry are on screen and update with every sale, so you reorder from this week's figures.
The till picks the batch that expires first, every time (FEFO). Expiry alerts arrive while there is still time to move the stock, before it becomes a write-off.
Controlled-drug entries, dispensing history and VAT-itemised receipts are recorded as each sale is made. When the inspector asks, you open a screen.
Find the medicine by name or code, record the patient and prescriber for a controlled item, take the payment and print a receipt with the VAT breakdown. No handwritten receipt, no second entry in a notebook.
Move stock between locations and read every branch from one login. Adding a second shop is a setting on your account; there is no second system to buy or learn.
The same five jobs, first with notebooks and a calculator, then in Zameda. The times are illustrative.
Boot the till and hope yesterday's cash balanced. Write today's date at the top of the controlled-drug register notebook.
The cashier signs in and opens a shift with the starting float. Yesterday's shift close is already on record. The controlled-drug register has no date to write, because entries are stamped as they happen.
Find the medicine. Try to remember the price. Ring it up on the calculator. Type out a manual receipt. Hope the total is right.
Find the medicine by name. Patient and prescriber captured for the controlled item. Payment recorded. Receipt prints with the VAT breakdown on it.
Match the delivery note to the invoice by hand. Hope you caught the wrong batch numbers. Stack the boxes wherever they fit. Update the stock card later, maybe.
Open the purchase order and receive the items against it. Batch numbers and expiry dates are entered as the boxes come in, and from then on the till sells the earliest-expiring batch first.
Pull the manual prescription log. Tally the eligible claims. Fill out the form. Wait weeks for payment and hope it lands right.
Each claim was recorded at the point of sale. Build the week's statement, check it, and send it to the insurer yourself. Mark payments as they arrive.
Cash up. Count the cash and the credit slips. Try to balance. Try again. Lock up at 9:30.
Close the shift. Zameda compares your cash count with what the sales say it should be and shows the difference. Lock up at 8:15.
The modules that cover a pharmacy from the till to the dispensary to the finance desk.
A pharmacy-focused till for retail and prescription sales. Run from the keyboard and quick to learn.
Know what stock you hold, where it is, which batch it came from and when it expires. The till enforces FEFO, so nobody has to remember it.
Built around how dispensing works in a pharmacy. Patient records, prescriber records and the controlled-drug register, all captured at the point of sale.
Record SHA and private insurer claims at the point of sale, with each member's plan and copay split. Zameda produces the claim statement and tracks payments as they come back. You send the statement to the insurer.
Daily takings, gross margin by category, slow movers, and expiring-soon stock, by branch or across all of them. All on screen, so your accountant does not have to rebuild them from an export.
Your own branded pharmacy shop, connected to the same stock as the counter. Reach customers who can't walk in without running a second system.
Launch a branded online pharmacy connected to the same stock, prices, and orders as your counter. Customers browse your catalogue, order, and upload a prescription where one's required. Orders and payments land in the same system your branch already uses, not a separate spreadsheet someone checks by hand.
An online order and a counter sale draw from the same stock number, so nothing gets sold online that already left the shelf. Customers pay cash on delivery, and prescription items stay blocked until they're verified.
Zameda starts from how a Kenyan pharmacy runs: PPB registers, VAT at 16%, insurer copays and a counter that serves a prescription and a bottle of vitamins in the same queue. The features follow from that.
Prescription capture, batch dispensing, and the controlled-drug register are core to the system, not optional modules bolted onto a general shop.
The controlled-drug register and dispensing records are written as each sale is made, so an audit means opening a screen.
Your online shop takes cash on delivery, and holds prescription items until a pharmacist verifies them.
Every sale records its VAT treatment and produces an invoice with the detail KRA expects (item, VAT class, your PIN). Zameda prepares the return; you file it with KRA. Direct transmission to KRA eTIMS is not live yet.
Insurers, plans, members and copay splits are recorded on each sale. Supplier invoices and goods received are matched to your purchase orders.
No lengthy implementation and no consultant. We map your stock list for you.
Pick a plan and create your account. About two minutes. Nothing to pay to start.
Send your existing Excel sheet and we map products, batches, and suppliers into Zameda. Or add items in the app yourself. Done in an afternoon.
Receipts, prescriptions, and stock ready for the first sale. If you want us beside you, assisted onboarding is available (see Pricing).
How the three options handle the same seven jobs. "Generic SaaS" means retail or inventory software not built for pharmacies.
| Capability | Excel + notebooks | Generic SaaS | Zameda |
|---|---|---|---|
| Online shop on the same stock as the counter | Not possible | Separate system | One stock count |
| VAT calculated on every sale and return prepared | Manual | Sometimes | Calculated on every sale; you file |
| Controlled-drug register | Paper notebook | Not included | Captured at point of sale |
| Batch + expiry tracking with FEFO | Not possible | Partial | Full workflow |
| SHA / private insurance claims | Manual | Generic only | Claim records and statements |
| Multi-branch with consolidated reports | Not possible | Limited | Several branches, one view |
| Built for Kenyan pharmacy workflows | No | Retrofitted | From day one |
Starter for one branch, Pro as you grow, Enterprise for groups. Add Storefront or Delivery when you want to sell online.
Annual: pay 10 months, get 12. Annual applies to Starter and Pro.
Add-ons are billed monthly, also on an annual plan. Starter can add one extra branch. Beyond that, Pro is the better fit. Delivery works with Storefront. Pro and Enterprise include Storefront and Delivery.
Zameda has transformed how we run Auramed Chemist. Managing prescriptions, inventory, online orders, and customer records is much simpler than before. The system is fast, easy to use, and gives us the confidence that our daily operations are well organized. Our team spends less time on paperwork and more time serving patients. I highly recommend Zameda to any modern pharmacy.
Since implementing Zameda, our pharmacy workflow has become much more efficient. Stock management is accurate, dispensing is faster, and reporting has improved. The platform is intuitive, and our staff adapted quickly with minimal training. Zameda has become an important part of our daily operations.
Most pharmacies are live within a week. Signup takes minutes and importing your stock takes an afternoon.
Yes. Send your current Excel sheet and we map products, batches, and suppliers before you go live. A reasonably clean list is done in an afternoon.
Your workspace keeps running on whichever plan you choose. If you don't choose one, the trial ends and your workspace becomes read-only: you can still open and print your records, and nothing is deleted without you asking.
No. Plans are month-to-month, or annual if you want two months free. Cancel anytime.
No. Zameda works out the VAT on every sale and prepares the return; you file it with KRA yourself. Sending invoices straight to KRA eTIMS is not live yet.
Starter covers one branch and you can add one more as an add-on. Pro covers up to 5 branches and includes stock transfers between them. For more than that, Enterprise is set up for your business.
WhatsApp us. Starter has standard support; Pro and Enterprise have priority support.
Import your Excel stock list, ring up a few sales and close a shift. If Zameda is not right for your pharmacy by day 14, you are free to go: nothing is charged, and nothing is deleted without you asking.