One system for POS, inventory, batch tracking, prescriptions, insurance claims, and VAT. The controlled-drug register, the M-Pesa reconciliation, and the month-end scramble, all handled where the sale happens.
Running a pharmacy shouldn't mean four spreadsheets, three notebooks, and two software systems that don't talk to each other. Zameda keeps stock, dispensing, sales, and compliance in one place, so the number on the screen is the number on the shelf, and the day closes without anyone tallying by hand.
Know which products earn their shelf space and which quietly bleed cash into the expiry bin. Reporting updates as you sell, so purchasing runs on this week's numbers instead of last quarter's guess.
FEFO dispensing pushes the oldest batch out first, automatically, every time. Expiry alerts reach you while there's still time to move stock, not after it's already a write-off.
eTIMS-format receipts, PPB-aligned controlled-drug registers, and audit-ready dispensing records, all recorded as you work. The inspector finds a complete file, not a shoebox.
Scan the barcode, send the M-Pesa STK push, print a receipt with the VAT breakdown on it. No handwritten receipt, no reconciliation waiting for you at close.
Run several locations, move stock between them, and read performance across all of them from one login. Opening a second shop is a setting, not a second system to buy and learn.
What changes when the software fits the way a Kenyan pharmacy actually runs.
Boot the till and hope yesterday's M-Pesa transactions reconciled. Write today's date at the top of the controlled-drug register notebook.
The cashier signs in. Yesterday's till closed cleanly overnight. The register is already open and ready.
Find the medicine. Try to remember the price. Ring it up on the calculator. Type out a manual receipt. Hope the M-Pesa goes through.
Scan the barcode. Patient and prescriber captured for the controlled item. M-Pesa STK push sent. Receipt prints with the VAT breakdown on it.
Match the delivery note to the invoice by hand. Hope you caught the wrong batch numbers. Stack the boxes wherever they fit. Update the stock card later, maybe.
Open the purchase order and scan items in. Batches and expiry dates captured as they land. Older batches stay at the front, so FEFO holds without anyone thinking about it.
Pull the manual prescription log. Tally the eligible claims. Fill out the form. Wait weeks for payment and hope it lands right.
Claims were tagged at the point of sale as they happened. Generate the batch, review it, submit. Track the payment status when it comes back.
Cash up. Reconcile the M-Pesa screenshots. Try to balance. Try again. Lock up at 9:30.
The Z-report generates itself. Till variance under KES 50. Lock up at 8:15.
The modules that cover a pharmacy from the till to the dispensary to the finance desk.
A pharmacy-focused till for retail and prescription sales. Barcode-first, M-Pesa native, and learnable in half a day.
Know exactly what stock you hold, where it is, which batch it came from, and when it expires. FEFO is enforced at the till, not left to memory.
Built around how dispensing actually works. Patient records, prescriber records, and the controlled-drug register, all captured at the point of sale.
SHA and private insurance claims handled without the paper. Claims tag automatically at the point of sale; payment is tracked when it returns.
Daily takings, gross margin by category, slow movers, and expiring-soon stock, by branch or across all of them. On screen, not in an export your accountant has to rebuild.
Your own branded pharmacy shop, connected to the same stock as the counter. Reach customers who can't walk in without running a second system.
Launch a branded online pharmacy connected to the same stock, prices, and orders as your counter. Customers browse your catalogue, order, and upload a prescription where one's required. Orders and payments land in the same system your branch already uses, not a separate spreadsheet someone checks by hand.
An online order and a counter sale draw from the same stock number, so nothing gets sold online that already left the shelf. Customers pay by M-Pesa or on delivery, and prescription items stay blocked until they're verified.
Most pharmacy software is built for the UK, the US, or South Africa, then stripped down and localised for Kenya. Zameda was built the other way around: from the way a Kenyan pharmacy actually operates, then out to the features.
Prescription capture, batch dispensing, and the controlled-drug register are core to the system, not optional modules bolted onto a general shop.
The controlled-drug register and dispensing records match what a PPB inspector actually checks, so an audit means opening a screen, not explaining a notebook.
STK push from the POS, payment confirmed before the customer walks. Not a plugin, not a screenshot workaround; M-Pesa handled at the till.
Every sale records its VAT treatment and produces an eTIMS-format invoice with the detail KRA expects. Zameda prepares the return; you file it with KRA.
Insurance claims handled the way they're actually processed in Kenya, and the distributors you already buy from supported from day one.
No lengthy implementation, no consultant, no data lost on the way.
Pick a plan and create your account. About two minutes. No credit card.
Send your existing Excel sheet and we map products, batches, and suppliers into Zameda. Or scan items in directly. Done in an afternoon.
Half a day of onboarding, over WhatsApp or in person if you're in Nairobi. Receipts, prescriptions, and M-Pesa working from the first sale.
A straight comparison of the three options most Kenyan pharmacy owners choose between.
| Capability | Excel + notebooks | Generic SaaS | Zameda |
|---|---|---|---|
| M-Pesa STK push from the POS | Not possible | Add-on or workaround | Native |
| eTIMS-format invoicing and VAT returns | Manual | Sometimes | Calculated on every sale; you file |
| Controlled-drug register (PPB-aligned) | Paper notebook | Not included | Captured at point of sale |
| Batch + expiry tracking with FEFO | Not possible | Partial | Full workflow |
| SHA / private insurance claims | Manual | Generic only | Kenya-specific |
| Multi-branch with consolidated reports | Not possible | Limited | Unlimited branches |
| Built for Kenyan pharmacy workflows | No | Retrofitted | From day one |
No setup fees, no hidden charges. Onboarding and support included on every plan. Less than the cost of one expired box of antibiotics a month.
Zameda has transformed how we run Auramed Chemist. Managing prescriptions, inventory, online orders, and customer records is much simpler than before. The system is fast, easy to use, and gives us the confidence that our daily operations are well organized. Our team spends less time on paperwork and more time serving patients. I highly recommend Zameda to any modern pharmacy.
Since implementing Zameda, our pharmacy workflow has become much more efficient. Stock management is accurate, dispensing is faster, and reporting has improved. The platform is intuitive, and our staff adapted quickly with minimal training. Zameda has become an important part of our daily operations.
Most pharmacies are live within a week. Signup takes minutes, importing your stock takes an afternoon, and onboarding is half a day.
Yes. Send your current Excel sheet and we map products, batches, and suppliers before you go live. A reasonably clean list is done in an afternoon.
Your workspace keeps running on whichever plan you choose. If you don't choose one, the trial ends, we export your data, and nothing is deleted without you asking.
No. Plans are month-to-month, or annual if you want two months free. Cancel anytime.
Pro and Enterprise run multiple branches with stock, sales, and staff visible centrally and consolidated reports across all of them. Starter covers one branch; opening a second is a plan change, not a migration.
WhatsApp us. Starter gets email support in business hours; Pro and Enterprise get same-day WhatsApp replies. No call centre, no ticket queue.
Join the pharmacies across Kenya running on Zameda to simplify operations, stay compliant, and grow. If it isn't working for your pharmacy by day 14, walk away; we'll export your data and part as friends.